Chapter Name: Control procurement
Description:Learners will focus on managing vendor performance, ensuring that procurement agreements are met, and handling contract disputes or changes. This includes tracking vendor progress and ensuring compliance.
Purpuse:To monitor and control procurement processes to ensure the project receives the agreed-upon resources.
Rational:Effective control ensures that procurement activities align with the project schedule and budget, avoiding delays and cost overruns.
Chapters Topics
Procurement control concepts and flow of data
Procurement Control Concepts and Flow of Data (KT0301): This process involves monitoring procurement activities to ensure that suppliers meet their contractual obligations. The flow of data begins with inputs such as procurement documents and agreements, followed by ongoing monitoring of supplier performance, and concludes with the documentation of performance and changes to procurement-related plans.
The importance and benefits of formal and strucutred procurement control
The Importance and Benefits of Formal and Structured Procurement Control (KT0302): Procurement control ensures that the project team monitors and manages supplier performance, ensuring they meet the contract terms and delivery requirements. It helps to resolve any issues quickly, reducing delays and minimizing the impact on project objectives. Effective procurement control enhances supplier relationships and ensures project success.
Procurement control inputs (Project management plan, Procurement documents, Agreements, Work perfromance report, Work perfromance data)
Procurement Control Inputs (KT0303): The inputs include the Project Management Plan, Procurement Documents, Agreements, Work Performance Reports, and Work Performance Data. These provide the necessary context to evaluate whether procurement activities are being executed as planned.
Procurement control tools and techniques (Contract change control system, Procurement peerfromance reviews, Inspections and audits, Performance reporting, Payment systems, Claims administration, Records management system)
Procurement Control Tools and Techniques (KT0304): Tools and techniques include Contract Change Control Systems (for managing contract amendments), Procurement Performance Reviews (assessing supplier performance), Inspections and Audits (ensuring compliance with agreements), Performance Reporting (tracking supplier progress), Payment Systems (managing payments to suppliers), Claims Administration (resolving contractual disputes), and Records Management Systems (tracking procurement documents and records). These tools ensure that procurement is controlled and managed effectively.
Procurement control outputs (Work perfromance information, Change requests, Project management plan updates, Project document updates, Organisational process assest updates)
Procurement Control Outputs (KT0305): The outputs include Work Performance Information (updated data reflecting supplier performance), Change Requests (to update procurement plans if necessary), Project Management Plan Updates (reflecting any changes in procurement-related activities), Project Document Updates (e.g., risk register, procurement log), and Organizational Process Assets Updates (refining procurement practices based on lessons learned). These outputs ensure effective monitoring and control of procurement activities.